Town Clerk Desiree Potvin,
Town Clerk, Registrar, Notary
Frances Huang, Deputy Town Clerk/Notary Public
About Our Department he
Office of Town Clerk is a diversified position with many duties
and responsibilities that are contained mainly in Section 30 N.Y.S.
Town Law. Basically, the Town Clerk is the legal custodian of all
town records, and therefore, is also the town's Records Management
Officer responsible for the creation and maintenance of a comprehensive
Records Management Program. She is the town's Licensing Agent, responsible
for issuing all conservation licenses (fishing, hunting, trapping,
etc.), dog licenses, marriage licenses, peddler's permits, handicapped
parking permits, and other licenses mandated by various state and local laws.
The Town Clerk must also complete and accurately record the proceedings of each Town Board Meeting.
In addition, the Woodbury Town Clerk serves as Registrar of Vital
Statistics, recording and maintaining files on all births and deaths;
and Records Access Officer, the officer who accepts and processes
FOIL (Freedom of Information) Requests. She is also a Notary Public.
Her position is elected and carries a four year term.
Asked Questions How do I get copies of records of interest
in the Town?
A written request must be submitted for access to records. CLICK HERE TO obtain the form. Copies
of all paper records cost $.25 per copy. Copies of video tape recordings
can also be obtained, however, the cost will vary.
Must I license
my dog, and, if so, how can I do so? All dogs in New York State, at least four months of age, must be
licensed. Since Orange County has been declared a rabies-free county,
a dog license can not be issued without proof the dog has an up-to-date
rabies vaccination. The fee is $20.00 for dogs not spayed/neutered,
and $10.00 for dogs that are. Proof of spaying/neutering must be
submitted to the Clerk's office before the discount can be given.
If a dog is licensed as a result
of enumeration, a $5.00 fee is added. Licenses range from one to three years in length. Seniors 65+ have reduced fees of $3.00 for unaltered dogs and $1.00 for altered dogs. CLICK HERE to download the dog license application.
How can I
place a message on Channel 22 (Woodbury Community Channel)? You can submit your message in writing to the Town Clerk's Office. The Channel is available for non-profit
organizations only and can be seen only by households in Woodbury
that have cable television.
What is needed
to obtain a marriage license? Both individuals to be wed must be present when applying
for a marriage license. The fee is $40.00. It must be obtained at
least 24 Hours prior to the ceremony and is valid for 60 days. A driver's license or passport and a certified birth certificate, must be
presented as well as all final divorce papers (if applicable). An appointment is needed to obtain a marriage license. Once an appointment is made, the license
will be issued while the couple waits about 10 minutes. After the marriage is complete,
the couple will receive an original marriage certificate from the
Town Clerk by mail. Each additional certified copy costs $10.00. An appointment is required.
I register to vote? The Town Clerk's Office has applications for voter registration.
CLICK HERE to view and download the New York State Voter Registration Form.
How can I obtain a hunting
or fishing license?
Proof of hunter safety must be presented when applying for a hunting
license. If the applicant also wants an archery stamp, proof of
the successful completion of a bow hunter safety course is required.
Proof of NYS residency must also be presented, or higher out-of-state
fees must be charged. Only proof of residency is required to purchase a fishing license. All fees for hunting, fishing, and specialty stamps are established by the State of New York.
Do garage sales require a license?
Yes. $5.00 application fee or a $50.00 returnable deposit for signs.
CLICK HERE to download the application.
Where do I obtain a Handicapped Permit?
The Town Clerk's Office has the Handicapped Permit Form (CLICK HERE to obtain). Handicapped Permits are issued at no cost. They are available only to residents of Woodbury and proof of residency must be shown when the permit is issued.
Where do I enroll in the No Solicitation Program? CLICK HERE and fill out the "No-Solicitation" Registration Application form and either email it to firstname.lastname@example.org, fax it to 928-7380 or mail it to Town Clerk's Office, PO Box 1004, Highland Mills, NY 10930.
E-ZPass Tags Now Available at Clerk's Office How do I get an E-ZPass Tag?
The Woodbury Town Clerk’s office is now selling E-ZPass tags as a convenience and cost-saving for area residents. E-ZPass tags are available for $25 at Town Hall, located at 511 Route 32 in Highland Mills. This entire amount will be posted to your account.
The tags are available for immediate use upon purchase, but must be registered, either online or by phone, within 48 hours of first use. E-ZPass offers a five percent savings on NY tolls and can be used in 15 states in the E-ZPass network.
“I am excited about making this service available to the residents of Woodbury. E-ZPass tags are very convenient and can offer you great savings at tolls, especially in time for summer travel,” says Desiree Potvin, Woodbury Town Clerk.
As part of the E-ZPass On-the-Go Retail program, pre-paid E-ZPass tags are currently sold in municipal offices, grocery stores, convenience stores, gas stations and AAA centers, among other locations.